# Mail Encryption (Secure Email)

{% hint style="info" %}
**Encrypt important emails and send them in PDF format.** To view the email, the recipient must enter the password specified by the sender, ensuring secure email transmission without security concerns
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## Utilizing Mail Encryption Feature

{% tabs %}
{% tab title="How To Send Secure Email" %}

* Launch Outlook.
* Click on 'New Email".
* Click on the "Secure Sending" icon located on the totle menu on the message tab.
* When the "Secure Email Setting" popup appears, enter the password and message for the recipient, then click on the "Secure Mail Setting" button.

<figure><img src="https://2028772118-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FJd7E8knBS6NqbqYnZM1S%2Fuploads%2FfPPRwmNrJvyfVLGvqCc7%2Fsecure%20email.png?alt=media&#x26;token=283c5e88-84d8-4ddd-8708-b5e905f6d8f6" alt=""><figcaption><p>totle secure mail sending</p></figcaption></figure>

{% hint style="info" %}
Other than setting the password for the PDF, you can also configure other **PDF download settings and permission**.

1. Printing and editing permissions.
2. Copy and paste text, images, and other content.
3. Accessibility for screen reader devices for the visually impaired.
   {% endhint %}

* After entering the recipient and content in the email composition window, click **"Send'** to complete the email sending process.
  {% endtab %}

{% tab title="How the Recipient Receives the Email" %}
{% hint style="info" %}
When you send an email using the secure sending option, the recipient will receive the **email content as an encrypted file** which can only be **downloaded by entering a password.**
{% endhint %}

<figure><img src="https://2028772118-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FJd7E8knBS6NqbqYnZM1S%2Fuploads%2FRI9VqkJ02GAyufp01C1Y%2Fsecure%20email%202.png?alt=media&#x26;token=d0f1a571-53d0-46bd-b717-4cb4847e403e" alt=""><figcaption></figcaption></figure>

<figure><img src="https://2028772118-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FJd7E8knBS6NqbqYnZM1S%2Fuploads%2FCY8IuCrsQNAWbTSAJIq7%2Fsecure%20email%203.png?alt=media&#x26;token=90982153-d76b-4c76-a0e8-7b9a1c5e782f" alt=""><figcaption></figcaption></figure>
{% endtab %}
{% endtabs %}