> For the complete documentation index, see [llms.txt](https://docs.totlelab.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.totlelab.com/totle-docs/email-security/mail-encryption-secure-email.md).

# Mail Encryption (Secure Email)

{% hint style="info" %}
**Encrypt important emails and send them in PDF format.** To view the email, the recipient must enter the password specified by the sender, ensuring secure email transmission without security concerns
{% endhint %}

## Utilizing Mail Encryption Feature

{% tabs %}
{% tab title="How To Send Secure Email" %}

* Launch Outlook.
* Click on 'New Email".
* Click on the "Secure Sending" icon located on the totle menu on the message tab.
* When the "Secure Email Setting" popup appears, enter the password and message for the recipient, then click on the "Secure Mail Setting" button.

<figure><img src="/files/my8VdDV2JPKXHlYgUNjH" alt=""><figcaption><p>totle secure mail sending</p></figcaption></figure>

{% hint style="info" %}
Other than setting the password for the PDF, you can also configure other **PDF download settings and permission**.

1. Printing and editing permissions.
2. Copy and paste text, images, and other content.
3. Accessibility for screen reader devices for the visually impaired.
   {% endhint %}

* After entering the recipient and content in the email composition window, click **"Send'** to complete the email sending process.
  {% endtab %}

{% tab title="How the Recipient Receives the Email" %}
{% hint style="info" %}
When you send an email using the secure sending option, the recipient will receive the **email content as an encrypted file** which can only be **downloaded by entering a password.**
{% endhint %}

<figure><img src="/files/6Ahty9hHuLlf47PJbqTj" alt=""><figcaption></figcaption></figure>

<figure><img src="/files/HQ7nSbJz5eUab4fShwSg" alt=""><figcaption></figcaption></figure>
{% endtab %}
{% endtabs %}