# Mail Encryption (Secure Email)

{% hint style="info" %}
**Encrypt important emails and send them in PDF format.** To view the email, the recipient must enter the password specified by the sender, ensuring secure email transmission without security concerns
{% endhint %}

## Utilizing Mail Encryption Feature

{% tabs %}
{% tab title="How To Send Secure Email" %}

* Launch Outlook.
* Click on 'New Email".
* Click on the "Secure Sending" icon located on the totle menu on the message tab.
* When the "Secure Email Setting" popup appears, enter the password and message for the recipient, then click on the "Secure Mail Setting" button.

<figure><img src="/files/my8VdDV2JPKXHlYgUNjH" alt=""><figcaption><p>totle secure mail sending</p></figcaption></figure>

{% hint style="info" %}
Other than setting the password for the PDF, you can also configure other **PDF download settings and permission**.

1. Printing and editing permissions.
2. Copy and paste text, images, and other content.
3. Accessibility for screen reader devices for the visually impaired.
   {% endhint %}

* After entering the recipient and content in the email composition window, click **"Send'** to complete the email sending process.
  {% endtab %}

{% tab title="How the Recipient Receives the Email" %}
{% hint style="info" %}
When you send an email using the secure sending option, the recipient will receive the **email content as an encrypted file** which can only be **downloaded by entering a password.**
{% endhint %}

<figure><img src="/files/6Ahty9hHuLlf47PJbqTj" alt=""><figcaption></figcaption></figure>

<figure><img src="/files/HQ7nSbJz5eUab4fShwSg" alt=""><figcaption></figcaption></figure>
{% endtab %}
{% endtabs %}


---

# Agent Instructions: Querying This Documentation

If you need additional information that is not directly available in this page, you can query the documentation dynamically by asking a question.

Perform an HTTP GET request on the current page URL with the `ask` query parameter:

```
GET https://docs.totlelab.com/totle-docs/email-security/mail-encryption-secure-email.md?ask=<question>
```

The question should be specific, self-contained, and written in natural language.
The response will contain a direct answer to the question and relevant excerpts and sources from the documentation.

Use this mechanism when the answer is not explicitly present in the current page, you need clarification or additional context, or you want to retrieve related documentation sections.